![]() ![]() You can customize each version if you'd like to do so. This message can be sent both before and after the end of your timesheet period. More details about the Timesheet Approver workflow can be found in this guide. The Timesheet Approver is set on the Person Details page for each employee as seen here: This means that anyone who is set to have their timesheets approved will not receive these notices. You can choose to exclude those employees who are required to submit their timesheet from this reminder if you would like. The Incomplete Timesheet Reminder messages can be sent to anyone who has an Incomplete Time Entry rule set on their Person Details page: If additional assistance is needed, please let our Support Team know and we will be happy to assist. We also recommend reaching out to your organization's local email administrator. If you believe your employees are not receiving these messages, please first make sure that they have checked their spam folders. Submit Timesheet Reminders will remind employees to submit their timesheet to their Timesheet Approver (requires the Timesheet Approvals Module).Īpprove Timesheet Reminders will remind Managers and Administrators to review and approve (or reject) their employee's timesheets (also requires the Timesheet Approvals Module). Incomplete Timesheet Reminders will remind employees to finish entering their hours for each timesheet. The messages will go out according to the rules.Ĭlick the links below to be brought to the appropriate section of the guide. Then "Save" the Automated Notifications settings. Anyone who receives the message will see this note, so we do not recommend using names or other specific information in this field.Ĭlick "Save" to save the message customization. ![]() Subject: You can edit the subject line of the message that is sent.Īdd a note: Use this field to enter any custom messaging you'd like to be included in the email. Only the "Incomplete Timesheet" Reminder emails will allow you to change the template (see below for more information).įrom: Choose which of your Administrators will appear to "send" the message. Similarly, messages set to go out "1 day before" the end of the timesheet period will be sent on Friday at 1 am, and messages set to go out "1 day after" the end of the timesheet period will be sent on Sunday at 1 am.Īfter setting the day to send the message, you'll then see the "Customize Email", which can be used to set up the message that is sent.Īnd you will see the following options for each email:Įmail Template: Select the email template you'd like this notification to send from the drop-down menu. ![]() Please note that if you set the message to be sent "0" days before or after the end of the timesheet period, those messages will be sent at 1 am (Pacific Time) on the day the timesheet period ends. In order to send an Automated Notification, you will need to check the box and indicate how many days before/after the end of the timesheet period the message should go out. Reminder emails will be sent before or after the end of your timesheet period at 1 am (Pacific Time) according to the rules you set up. In the following examples we are using an account that has weekly timesheets set to end on Saturday. You will see up to 3 different possible emails that can be sent depending on the features you are using. These messages can be set up on the Company -> Advanced -> Automated Notifications page:Ĭustom Messages and Automated Notifications Video (starts at 2:39) ClickTime can automatically contact your employees to remind them of certain actions they are expected to take. ![]()
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